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Accountant–General
Department:Finance
Title of Immediate Supervisor:General Ledger Accountant
Summary: This position is responsible to perform accounting and clerical duties for Accounts Receivable and Credit which includes: cash receipts, credit memos and acknowledgments, adjustments to accounts, credit calls to customers, timely filing of credit information, timely filing of sales/use tax reports, and other administrative duties.
KEY RESULT AREAS
A.Performs cash applications and adjustments.
1.Applies all checks to customer accounts, handles all wire transfers from customers to customer accounts and processes all fax a check transactions.
2.Ensures all receivables balance with bank deposit.
3.Makes deposit to the bank on a daily basis.
4.Removes appropriate invoices, claims, payments, etc. and transfers to correct general ledger account.
B.Performs customer invoice activities.
1.Generates invoices and invoice reports every morning and uses invoice report for journal entry at end of month.
2.Mails invoices to customers and distributes internal copies.
3.Generates and distributes sales and open order reports.
4.Inputs appropriate information to maintain open order summary order entry.
5.Updates to generate acknowledgments.
6.Mails acknowledgments and distributes internal copies.
C.Maintains and processes records for credit card sales.
1.Obtains authorization of credit cards.
2.Transacts credit card sales.
3.Calls customers with declined credit cards and resolves.
4.Maintains records of credit card sales.
5.Reconciles transactions monthly.
D.Maintains customer master file.
1.Sets up master file information in the computer system for new customers.
2.Makes changes (address, credit limit, etc.) to each customer's computer master file as warranted.
3.Coordinates daily labels and set up manual files.
E.Maintains state sales and use tax records for all states.
1.Maintains an updated and accurate master of each states reporting requirements.
2.Completes required sales and use tax forms and tax reports, ensuring timely and accurate filing of returns.
3.Requests and maintains files of tax exemption certificates.
4.Reconciles tax returns to general ledger activity monthly.
F.Collection calls to customers.
1. Calls accounts with outstanding balances that exceed company guidelines.
G.Completes other accounting duties as assigned from time to time by Business Process Manager and General Ledger Accountant.
OCCASIONAL DUTIES
A.Types correspondence and other documents as required, i.e., credit letters, export papers.
B.Assists in credit process as needed.
1.Processes credit applications.
2.Completes filing of credit information on a timely basis.
3.Generates credit letters.
C.Participates in implementation and maintenance of manufacturing software system as requested.
D.Serves as back-up to other positions as needed; i.e., Accounts Payable Clerk and Credit Analyst.
JOB SPECIFICATIONS
Desired Education and Experience–Associate Degree in Accounting plus a minimum of three years of accounting related experience or equivalent required. Experience in a manufacturing environment preferred. A current drivers license is required.
Required Knowledge, Skills and Abilities
·Understand general accounting procedures.
·Possess knowledge of office equipment such as computer, calculator, typewriter, fax, and copier.
·Possess strong mathematical aptitude.
·Ability to perform clerical responsibilities, such as filing and typing.
·Ability to problem solve.
·Ability to use spread sheet and word processing software.
·Ability to interact professionally and personably with employees, customers and visitors.
·Willingness to cross-train into other functions.
·Ability to acquire a basic understanding of the production business and a detailed understanding of the organizational structure.
·Attention to detail.
·Ability to handle confidential information.
·Ability to work independently.
·Willing to participate in training and education to fulfill job expectations.
Talking/Hearing: Must be able to exchange ideas and convey information to employees customers, and visitors accurately and clearly. Ability to give and receive detailed information through verbal communication
Fingering: Frequent use of telephone, computer keyboard, ten-key calculator, and paperwork
Position requires the use of near, mid-range and far vision with clarity of vision at 20 feet or more and 20 inches or less. The ability to judge distance and space relationships and to see objects where and as they are.
TOOLS AND EQUIPMENT USED
Incumbent must be able to use computer, calculator, telephone and general office equipment.
USUAL WORKING CONDITIONS
Performs indoor office functions–Frequently
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4651 Sheridan St., Suite 470
Hollywood, FL 33021
954-893-7300 • fax 954-893-7500 • are@retailenvironments.org |
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