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Accountant–Collections and Accounts Payable
Department: Accounting
Reports To: Controller
SUMMARY: Receives payments from Customers; approves and maintains Customer credit limits; collects overdue funds; and compiles and maintains accounts payable records by performing the following duties.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Credit and Collections
·Performs credit checks for all new Customers; updates credit checks for existing Customers when conditions warrant.
·Approves credit and sets credit limits for all Customers.
·Monitors credit limits, via the TMW and Platinum systems, and reevaluates and revises credit limits, as needed.
·Immediately notifies the Controller, the Vice President – Chief Operating Officer, and the Operations Manager when the incumbent makes the decision to discontinue extending credit to a Customer.
·Maintains and distributes the No Ship List.
·Maintains, communicates and recommends revisions to the collection policy.
·Follows up to collect payment from delinquent accounts by making collection calls, sending collection letters, filing against bonds, assigning accounts to an outside collector, etc.
·Responds to credit inquires on Customers.
·Investigates and follows up on short payments.
·Prepares weekly Account Receivables report.
Accounts Payable
·Receives and stamps invoices.
·Codes invoices for general ledger entry.
·Matches invoices and receivers; verifies quantities and prices; and prepares invoices for payment approval.
·Assigns general ledger account numbers to invoices and lists dues date on invoices.
·Routes invoices and backup material to the appropriate Team Member for approval.
·Investigates invoices in question.
·Ages the payables to take advantage of all purchase discounts.
·Mail original checks to vendors; files check copies and documentation.
·Researches and responds to all vendor inquiries.
·Responds to W-9 requests.
·Maintains credit reference sheet.
·Completes credit applications for new vendors.
Accounts Receivable
·Mails statements adding notes regarding collection.
Administrative
·Orders office supplies.
Cash
·Receives and inputs cash receipts.
·Applies cask receipts to Customer accounts in accounts receivable.
·Prints and files reports and supporting documentation.
General Ledger
·Reconciles the following:
· Driver security deposits
· I/C fuel
· Driver advances
· Driver and I/C payroll deductions
General
·Provides monthly counseling with each staff member
·Participates in weekly department meetings.
·Assists Accounting Team Members, as necessary.
·Supports the overall Company goal of continuous improvement. In his/her analysis of financial activity, actively seeks areas in which improvement is needed.
·Performs other duties as assigned.
SUPERVISORY RESPONSIBILITIES None
QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
·He/she must work with the highest degree of accuracy.
·He/she must be a team player, able to work successfully with interdependent teams.
·He/she must be self-motivated, a 'self starter'
·He/she must be able to work with computers
EDUCATION and/or EXPERIENCE A high school diploma with training in bookkeeping is required.
LANGUAGE SKILLS Strong verbal communication skills are required since the position requires calling Customers to request payment.
MATHEMATICAL SKILLS Above average mathematical skills are needed.
REASONING ABILITY Above average reasoning ability is needed.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
·Light physical demands
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
·An office environment.
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4651 Sheridan St., Suite 470
Hollywood, FL 33021
954-893-7300 • fax 954-893-7500 • are@retailenvironments.org |
| Copyright © 2008 A.R.E. |
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